PowerPoint 2007 for Starters: The Missing Manual

Adding Headers and Footers

You can add any recurring text to the top or bottom of every slide in your slideshow, every handout, and every page of your speaker notes. PowerPoint gives you an efficient way to add recurring information to your presentation: built-in header and footer placeholders. And here's the best part: Simply by turning on a checkbox, you can choose to hide or show your headers or footers when you go to print your presentation.

Adding Footers to Your Slides

PowerPoint lets you add headers to your handouts using the Header and Footer dialog box, but you can't add headers to your slides this way. If you want to add a header to your slides, add it to the slide master, as described in Section 5.4.

To add footers to your slides using the Header and Footer dialog box:

1. In the Slides pane (Normal view), select the slides to which you want to apply a footer.

   You can skip this step if you want all of the slides in your slideshow (or all of your slides except your title slide) to have a footer.

2. Choose Text → Insert → Header & Footer.

   The Header and Footer dialog box shown in Figure 5-11 appears.

3. On the Slide tab, choose what you want to appear on your slides.

4. Your options include:

   • Date and time. Turning on the checkbox next to this option lets you choose the current date and time, which PowerPoint can either update automatically (turn on the "Update automatically" radio box) or not (turn on the radio box next to Fixed). Choosing "Update automatically" also lets you specify ...