Microsoft Project 2013: The Missing Manual

How to Use Keyboard Shortcuts

Keyboard shortcuts can be a single key, like F3 to show all tasks or resources. But usually you have to press a combination of Ctrl, Shift, or Alt along with other keys.

If you don’t know the keyboard shortcut for something you want to do, you can instead navigate through the ribbon, drop-down menus, and commands with KeyTips (the letters you press to choose a feature). Here’s what you do:

1. To display KeyTips, press Alt.

   KeyTips appear over each feature in the current tab or menu. For example, if you press Alt and then press H to select the Task tab, you see letters next to each command on the tab, like the G next to the Gantt Chart command (as shown in Figure C-1).

   

   Figure C-1. If KeyTips are visible, continue to press letters on the keyboard until you press the letter for the specific feature you want to use. For example, after you press Alt to display KeyTips, press R to display the Project tab, then press B to display the Baseline drop-down menu, and finally press S to set a baseline. Pressing KeyTip letters to choose features works only when KeyTips are visible. If you turn KeyTips off (by pressing Alt again), then pressing R doesn’t display the Project tab—but it does enter an R if the cursor is in a field that accepts letters.

2. To choose a feature, on the keyboard, press the letter in the feature’s KeyTip.

   As you use KeyTips to switch between tabs and menus, ...