Chapter 20. Linking and Embedding
To manage projects, you usually need several types of information
all at the same time. That’s why so many project managers have a
corkboard plastered with layers of printed pages or a computer screen
with a dozen windows open at once. To see information without opening
every program you own, you can take information
created in one program and display an editable copy of it in another
program. This exchange goes in either direction: Project data can appear
in other programs like Excel and PowerPoint, or information from other
programs can appear in Project.
You have three ways to make this happen: copying, linking, and embedding. As you learned on Copying Information, you can copy data from one program and
paste it into another. In a way, copying is a lot like embedding,
because you create a copy of the data in the destination program, but
embedding does more, as you’ll learn shortly.
Linking means connecting directly to information in
one program from another program. For instance, a PowerPoint slide can
display a high-level schedule from Project. Then, when you update the
schedule in Project, that latest, greatest version of it
automatically appears in PowerPoint. On the other
hand, embedding places a copy of an object (like a spreadsheet or Visio diagram) from one program into another. The embedded object and the original file aren’t linked, so you don’t automatically see changes made in the original. But embedded objects are ideal when you want ...