101 Ways to Improve Customer Service: Training, Tools, Tips, and Techniques
by Glen Arm Lorraine L. Ukens Team-ing with Success Maryland
Chapter 100. Confront with Care: Team Conflict Management
When team members or support units within the organization work together, disagreements can occur in terms of coworkers’ behavior, attitude, or opinions. There are times when these situations can cause a breakdown in group performance or result in division within the team itself. From time to time, you may need to confront these issues directly to keep things running smoothly on the job. The next time you are faced with a personal confrontation with a teammate, try using the following method to smooth out conflicts and solve problems when working with others on an ongoing basis.
State the problem. The key to effective confrontation is to focus on the problem behavior or issue and not on the person. When you talk to the other person, do it one-on-one and in private. Remain calm and do not make accusations. Try to keep anger, blame, and annoyance out of the tone of your voice and use clear, unemotional words.
Listen and restate. After stating the problem, sit back and wait. By taking a moment to pause, you let the other person feel free to respond. Carefully listen to what is being said and don’t make assumptions about what will be said. After the other person has finished speaking, acknowledge his or her feelings and clarify the message by restating the information that he or she presented.
If necessary, address the problem behavior or issue again. If the person provides a good explanation for the behavior (for example, he or ...
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