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Essential SharePoint by Jeff Webb

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Adding List Views

Views are web part pages used to view or edit lists. Most lists have the built-in views listed in Table 3-4.

Table 3-4. Built-in list views

View

Displays

AllItems.aspx

All items in the list. This is the default view for lists.

DispForm.aspx

A single item in the list (read-only).

EditForm.aspx

Data entry form for changing an existing item in the list.

NewForm.aspx

Data entry form for adding a new item to the list.

You can add new views to a list from the browser by displaying the list and following these steps:

  1. Choose Modify settings and columns Create a new view. SharePoint displays the Create View page.

  2. Choose a type of view to create. SharePoint displays a Create View page for the selected type of view.

  3. Name the view, select the fields to display and how to display them; then click OK to create the view.

There are three basic types of views:

Standard view

Displays the list in a very readable form.

Datasheet view

Displays list items in a spreadsheet-like grid that can be edited directly.

Calendar view

Displays items by month, week, or day. This is a handy view for time-critical lists such as appointments.

Views can also be public or private. Public views can be seen by all members. Private views can only be seen by the member that created the view. Figure 3-11 shows the page for creating a new standard view.

Sorting, Filtering, and Highlighting with Views

Figure 3-11 shows options for making the new view the default view for the list, making the view ...

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