Switching to the Mac: The Missing Manual, El Capitan Edition

Moving Data Between Documents

You can’t paste a picture into your web browser, and you can’t paste MIDI music information into your word processor. But you can put graphics into TextEdit, paste movies into your database, insert text into Photoshop, and combine a surprising variety of seemingly dissimilar kinds of data.

Cut, Copy, and Paste

The original copy-and-paste procedure of 1984—putting a graphic into a word processor—has come a long way. Here’s how the process works:

1. Highlight some material in a document.

   Drag through some text in a word processor, for example, or highlight graphic, music, movie, database, or spreadsheet information, depending on the program you’re using.

2. Use the Edit→Cut or Edit→Copy command.

   Or press the keyboard shortcuts ⌘-X (for Cut—think of the X as a pair of scissors) or ⌘-C (for Copy). The Mac memorizes the highlighted material, socking it away on an invisible storage pad called the Clipboard. If you chose Copy, nothing visible happens. If you chose Cut, the highlighted material disappears from the original document.

   At this point, most people take it on faith that the Cut or Copy command actually worked. But if you’re in doubt, switch to the Finder (by clicking its Dock icon, for example), and then choose Edit→Show Clipboard. The Clipboard window appears, showing whatever you’ve copied.

3. Click to indicate where you want the material to reappear.

   This may entail switching to a different program, a different document, or simply a different place in the same ...