Office 2008 for Macintosh: The Missing Manual

Bookmarks

Bookmarks in Word are the digital equivalent of folding down the page’s corner or underlining a paragraph that you want to refer to later. You can use bookmarks in long documents as you write them, perhaps to mark places that need more work later. They’re also useful in Word documents you get from others, to mark places that you have questions about, or pages that you’re going to use most often. And because you give each digital bookmark a name, it’s easy to jump to specific spots in a long (or even short) document.

Adding Bookmarks

Select the word, phrase, or paragraph you want to bookmark, or just click in the text at the appropriate spot. Choose Insert → Bookmark (or press Shift-⌘-F5), and assign your bookmark a name in the “Bookmark name” box (see Figure 7-20). When creating a name, adhere to these parameters: Be descriptive and specific; use underlines instead of spaces (Word, in its ornery way, doesn’t permit spaces in bookmark names); use numbers, if you like, but not as the first character; and don’t exceed 40 characters.

Click Add or press Return when you’re done.

Deleting Bookmarks

To delete one or more bookmarks, press Shift-⌘-F5 or choose Insert → Bookmark, click the name of the bookmark you want to discard, and click Delete. Of course, your other option is to delete the text or graphic object (if any) that the bookmark is attached to. When the text or image goes away, the bookmark goes with it.

Navigating by Bookmark

After you’ve scattered bookmarks throughout your ...