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Special Edition Using Microsoft® Office XP by Woody Leonhard, Ed Bott

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Storing Document Details

The Windows file system keeps track of details about each file: its size, when it was created, and when you last modified it, for example. Windows enables you to store extra details about Office file types; these properties include the author's name, a title and a subject for the file, and comments or keywords that you can use to search for documents later. A Custom properties sheet lets you track more than two dozen built-in categories or add your own.

Maintaining file properties takes a fair amount of up-front work, but it can have a profound pay-off, especially in a networked office where many users share documents.

  • When you use the Search task pane, you can specify any property of any Office file by choosing Advanced ...

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