iWork '09: The Missing Manual

Printing Slides and Handouts

Printing isn’t the first thing that pops into your mind when you think of presentation software, but printing your slideshow is extremely helpful—or even essential—in certain circumstances. You’ll find printing useful in order to do any of the following:

• Provide a printed handout of some or all of the slides so your audience members can make notes during the presentation, but not be distracted by mindlessly copying information from the screen.

• Print your slideshow-in-progress, along with your draft presenter notes, for review by your team members, or for your own use so you can study it on the subway or before the big event.

• Print your slideshow outline so you can run your text by the legal department.

Choose File → Print, and Keynote unfurls the Print dialog box. If it’s just a tiny window with two pop-up menus, click the blue arrow next to the Printer menu to reveal Keynote’s print options in their full glory (Figure 15-9). Choose your printer in the Printer pop-up menu. If you want to print more than one copy, enter the number of copies in the Copies box. If you want to print less than the whole slideshow, enter a slide range, like 3 to 12, in the From and To boxes (or select the “Print selected slides only” option described in the option list below). To print just one slide, enter its number in both boxes.

Choose Keynote in the menu displayed under the page range fields to reveal all of Keynote’s options for printing your slideshow. The left column lets ...