Reference tables very rarely have a column to define the meaning of the code and
description. Most IT staff rely on the contents of the description column for this
purpose. Yet this is often inadequate. For instance, a Country table may have a record
with a code of “CPR” and a description of “China.” However, the organization that
has created this record may want “China” to exclude Hong Kong and Taiwan, but to
include Macao and Tibet. This definition, or explanation, must be captured, and the
best way to do it is to have an additional column for a definition in every reference
table. The column must be of unlimited length, that is, a memo-type datatype. This
is another standard adopted here.
Extending the Table Entity
Now that standards for reference data ...