Microsoft SharePoint 2010 Unleashed

Setting Metadata Standards with Default Values

For the metadata entered to be useful in searches and filters, it is important that it be accurate. List and library administrators can use a variety of methods to control the entries that users provide.

List or library administrators can set default values for metadata when the column is being created, or can return to the list settings page at a later date to change the default values. Setting a default value may not be advisable in some cases because end users who are in a rush, or feeling lazy, may simply leave the default setting when uploading a document. So, consideration should be given to the pros and cons of using default values.

Figure 22.16 shows a section of the settings available ...