Microsoft SharePoint 2010 Unleashed

Addressing the Excessive Use of Email Attachments/Ability to Know When Documents Have Been Modified

A user emails an attachment to a group, revises the attachment, and then emails it to the group again, and so on. This results in excess email traffic, excess storage, and the potential that recipients won’t see the current version of the attachment if it is modified after the email is sent.

SharePoint solution— Document workspaces/libraries and alerts.

Use document workspaces and libraries storing documents in a centralized document library, accessible by all team members. Alerts set up by team members notify them when the document changes. Team members know where the most current version of the document is located and are notified automatically ...