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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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38 office x for macintosh: the missing manual
The Views
Word can display your document in any of five different views. Each offers different
features for editing, reading, and scrolling through your work. Some people spend
their entire lives in only one of these views, while power users may switch regularly
back and forth between them.
In any case, using the Word X views feature doesn’t change your actual document in
any way; regardless of what view youre using, the document prints exactly the same
way (the exception: Outline view). Views are mostly for your benefit while still pre-
paring the document onscreen.
Here are the five Word views, as they appear in the View menu.
Tip: You can also switch views by clicking one of the four icons at the lower-left corner of your document
window, to the left of the scroll bar.
Normal View
Normal view presents the Standard toolbar, the Ruler, and all the window accesso-
ries described in the previous section (see Figure 1-4). In Normal view, your entire
document scrolls by in a never-ending window, with only a faint dotted line to indi-
cate where one page ends and the next begins. Normal view is where you can focus
on writing your document; many page-layout elements, including headers and
footers, drawing objects, and multiple columns, don’t appear at all in Normal view.
As a result, Normal view offers the fewest distractions and the fastest scrolling.
Online Layout View
This view shows what your document will look like if you convert it to a Web page,
as described in Chapter 7. (And if youd never in a million years dream of using
Microsoft Word as a Web-design program, then this is only the first of many discus-
sions you can safely skip in this book.)
For example, in Online Layout view, you don’t see any page breaks, even if a particu-
lar page requires 47 consecutive feet of scrolling; as far as Word is concerned, that’s
what the Web is like. The Ruler goes away, too, because Web pages dont actually
offer true indents or tabs. (Your existing tabs and margins still work, but you can’t
make changes to them in Online Layout view.) Any backgrounds, drawings, and
images you’ve added to your document are visible, and look as they would when
your document is viewed in a Web browser.
Note: The little row of view buttons disappears when you’re in Online Layout view. It’s not your fault. You
can switch out of this view only by using the View menu.
Page Layout View
This view offers a second ruler along the left side of the page—a vertical ruler. (The
parts of the ruler that are your page margins are blocked out with diagonal gray
The Views
chapter 1: basic word processing 39
stripes.) In Page Layout view, you can see—and manipulate—everything. You can
adjust margins by dragging them as described in Figure 1-8. You can edit headers
and footers by double-clicking where the cursor changes (see page 95). You can
create drawing objects by clicking the Drawing button on the Standard toolbar (see
Chapter 18 for more detail on drawings), and move them around by dragging. To
see more of your page at once while in Page Layout view, change the Zoom box
setting in the Standard toolbar.
Figure 1-8:
When pointing to the
ruler located at the
margin boundary, the
cursor turns into a
double-sided arrow.
You can now drag the
arrow to reset the
margin.
appears in the balloon and, when you click Search, trig-
gers a search of the Word Help system.
(See Chapter 18 for more on the Word help
program.)
Clicking the Search button on the standard
toolbar, however, calls up Max and his
type-your-question balloon again, even if
you’ve shut him down with the close box.
If you’d rather never see him, even when
you click the Search button, here’s the per-
manent solution: Choose HelpUse the
Office Assistant to remove the checkmark
and turn Max off until you turn him on
again. Now when you choose Help
Search Word Help, Word takes you directly to the Microsoft
Office Help window, with a Max-free search function.
Meet Max, the Microsoft Office for Mac mascot. This little
animated, QuickTime-generated character
acts as doorman to the Word Help system.
Plus, when you’re not using him for his day
job, he entertains you with various antics
as you type. (Attempts to entertain you,
anyway.)
You either love him or you hate him. If Max
gets on your nerves, you can dismiss him
like any other window by clicking his close
box. (Ever the friendly one, Max makes sure
to wave goodbye before he leaves.)
Clicking inside Max’s window does the
same thing as choosing HelpMicrosoft
Word Help: It gives Max a speech balloon that helpfully
asks, “What would you like to do?” Whatever you type
Who is that computer and why is it staring at me?
WORKAROUND WORKSHOP
The Views

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