38 ofﬁce x for macintosh: the missing manual
Word can display your document in any of ﬁve different views. Each offers different
features for editing, reading, and scrolling through your work. Some people spend
their entire lives in only one of these views, while power users may switch regularly
back and forth between them.
In any case, using the Word X views feature doesn’t change your actual document in
any way; regardless of what view you’re using, the document prints exactly the same
way (the exception: Outline view). Views are mostly for your beneﬁt while still pre-
paring the document onscreen.
Here are the ﬁve Word views, as they appear in the View menu.
Tip: You can also switch views by clicking one of the four icons at the lower-left corner of your document
window, to the left of the scroll bar.
Normal view presents the Standard toolbar, the Ruler, and all the window accesso-
ries described in the previous section (see Figure 1-4). In Normal view, your entire
document scrolls by in a never-ending window, with only a faint dotted line to indi-
cate where one page ends and the next begins. Normal view is where you can focus
on writing your document; many page-layout elements, including headers and
footers, drawing objects, and multiple columns, don’t appear at all in Normal view.
As a result, Normal view offers the fewest distractions and the fastest scrolling.
Online Layout View
This view shows what your document will look like if you convert it to a Web page,
as described in Chapter 7. (And if you’d never in a million years dream of using
Microsoft Word as a Web-design program, then this is only the ﬁrst of many discus-
sions you can safely skip in this book.)
For example, in Online Layout view, you don’t see any page breaks, even if a particu-
lar page requires 47 consecutive feet of scrolling; as far as Word is concerned, that’s
what the Web is like. The Ruler goes away, too, because Web pages don’t actually
offer true indents or tabs. (Your existing tabs and margins still work, but you can’t
make changes to them in Online Layout view.) Any backgrounds, drawings, and
images you’ve added to your document are visible, and look as they would when
your document is viewed in a Web browser.
Note: The little row of view buttons disappears when you’re in Online Layout view. It’s not your fault. You
can switch out of this view only by using the View menu.
Page Layout View
This view offers a second ruler along the left side of the page—a vertical ruler. (The
parts of the ruler that are your page margins are blocked out with diagonal gray