QuickBooks 2005: The Missing Manual

Entering Invoice Line Items

If you dutifully studied the material in Chapter 4, you already know about the different types of items that you can add to an invoice. This section describes how to fill in a line in the line item table to charge your customers for the things they buy.

Note

If you track billable time in QuickBooks, invoicing your customers for that time is exceptionally easy. The procedure is described in detail in Chapter 17.

The columns in the line item table vary from template to template, but this section and Figure 8-4 show the columns in the order they appear on the Intuit Product Invoice template.

Figure 8-4. It seems odd to set the quantity before you choose an item, but that's how the Intuit Product Invoice works. If you realize that you entered the wrong quantity after you pick an item, simply edit the Quantity field. After you've added your first line item, start another line item by clicking any field in the first empty line of the table, as illustrated in

• Quantity. For products, type the quantity. For services you sell by the hour (or other unit of time), type the number of hours. If you sell services with a flat rate, you can leave the Quantity cell blank.

  Note

  You can't edit the Quantity field when the item is a discount, subtotal, or sales tax. If you choose one of these items after entering a quantity, QuickBooks removes the value in the Quantity field.

• Item ...