QuickBooks 2005: The Missing Manual

Entering Time in Timesheets

In QuickBooks, you can enter and view time for a single activity or through a weekly timesheet. If you record time after the fact, the weekly timesheet is the fastest way to enter time. If you want to time work as you perform it, the Time/Enter Single Activity dialog box, explained in the section that begins on page 420, is the place to go.

Filling in Weekly Timesheets

The Weekly Timesheet is the fastest way to enter time for several activities or work that spans several days:

1. Choose Employees→Time Tracking→Use Weekly Timesheet.

   QuickBooks opens the Weekly Timesheet dialog box. If you primarily track billable time, it might be easier to remember to choose Customers→Time Tracking→Use Weekly Timesheet.

2. In the Name drop-down list, choose the name of the person who performed the work.

   Because time tracking is rarely limited to the people with permissions to run QuickBooks, you can enter time for yourself or anyone else. After you choose a name, the program displays the weekly timesheet for the current week and shows any time already entered for the week, as demonstrated in Figure 17-3.

3. To add an activity to the timesheet, in the first blank Customer:Job cell, choose the customer or job associated with the work performed.

   If the work is billable, choose the customer or job that pays for the work. If the time isn't billable, choose the customer you set up to track your overhead time (page 416). Depending on whether you keep your hands on the keyboard or the mouse, ...