QuickBooks 2005: The Missing Manual

Generating Mileage Reports

QuickBooks includes four mileage reports that can help you prepare your taxes or discuss charges with your customers. The reports are simple, mainly because you don't track that much mileage information. To generate a report, in the Enter Vehicle Mileage dialog box icon bar, click the downward pointing arrow to the right of the words "Mileage Reports."

Note

The reports are also available on the submenu you see when you choose Reports→Jobs, Time & Mileage.

Here're the reports you can choose and what they're useful for:

• Mileage by Vehicle Summary. This report shows the total miles and the associated expense (using the standard mileage rate) for each vehicle in your Vehicle List. You can change the date range to generate the data you need for your tax return, as shown in Figure 17-14.

  

  Figure 17-14. If you like to spend New Year's Eve gathering your tax documentation, in the Date box, choose This Tax Year. When you wait until after January 1st, in the Dates box, choose Last Tax Year.

• Mileage by Vehicle Detail. This report shows each trip that contributed to a vehicle's mileage. For each trip made, the report includes the trip end date, total trip miles, mileage rate, and mileage expense. If you have questions about your deductions, double-click a trip entry to open the Enter Vehicle Mileage dialog box for that transaction.

• Mileage by Job Summary. This report shows ...