Special Edition Using® Microsoft® Office Outlook® 2003

Automatically Archiving Outlook Items

If you don't want to delete items in your Outlook data file, but you don't want to keep them in your default Outlook data file, you can use a tool called AutoArchive. Outlook can either move items from your folders into a new Archive Personal Folders file or simply delete items from the folders in your mailbox. AutoArchive works by comparing the last modification date for an item to a predefined date you set. For example, you can choose to have Outlook AutoArchive all items that are more than six months old. You can define an archive schedule on a per-folder or per-mailbox basis.

Defining Archiving Periods

Each of Outlook's default folders, except the Contacts folder, has a default archive period. This is ...