Office 2007 Bible

Adding Contacts to the Address Book

Outlook provides you with several ways to add information to an address book.

Adding a contact manually

• To add a new contact to the address book:

• If Contacts are active in Outlook, click the New button on the toolbar or press Ctrl+N. If Contacts are not active in Outlook, click the arrow next to the New button on the toolbar and select Contact from the menu.

In either case, Outlook displays a new, blank contact form, as shown in Figure 29-8. Type in the information—only a name is required, and you can use or not use the other fields as you desire—and then click Save and Close on the Ribbon. If you want to save this contact and enter another, click Save and New. Most of the fields on the contact form are self-explanatory, but I provide full details about the form later in this chapter.

Figure 29-8. A blank contact form.

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Adding a contact from a received e-mail

When you have opened a received e-mail, the From field displays the name or the e-mail address (or both) of the sender. It also displays any other recipients—other than you, that is—in the To and Cc fields. You can add the From person or any of the other To or Cc people to your Contacts list by right-clicking it and choosing Add to Outlook Contacts from the context menu. Outlook opens a new contact form with the available information filled in. This information includes ...