PHR®/SPHR® Professional in Human Resources Certification Study Guide, Third Edition

2.4. Documentation Requirements

Documentation requirements fall into two basic categories. The first is the collection and maintenance of required employment records, such as application forms, tax documents, and benefit records. These requirements are described in the "Employee Records Management" section later in this chapter. In that section, Table 2.5 provides a detailed list of most employment documents that must be maintained for legal purposes along with the required retention period required by each federal law.

The second category is the maintenance of appropriate documentation for employment actions.

2.4.1. Documenting Employment Actions

Traditionally, the HR department has been charged with responsibility to ensure that all the "i's ...