Word 2000 in a Nutshell

Name

Edit → Links

Synopsis

Objects are linked to a Word document using either Edit → Paste Special or Insert → Object. Linking itself is discussed in detail in Chapter 7. Edit → Links is used to change how links in a document are updated. By default, links within a document are automatically updated whenever the source object changes. For example, a chart from an Excel spreadsheet linked to your document is updated whenever the Excel spreadsheet changes. This default behavior is useful for objects that are in flux, like when charts and graphs are being finalized for a big report.

Sometimes, though, you may not want links to be updated automatically. Change the default behavior so that links are updated manually using the Edit → Links command, which brings up the Links dialog box (Figure 5-8). This dialog displays all of the links in a document. For each link, choose whether that link should be updated automatically or manually using the Update options at the bottom of the dialog. Thus, some links in a document could be updated automatically and others would have to be updated manually.

Figure 5-8. Choosing how links are updated in a document

To update a link manually (and you can do this even if the link is set to be updated automatically), select it from the list and click Update Now. Select and update multiple links simultaneously using the Shift and Ctrl keys.

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