Preparing for Your Meeting
33
Prepare meeting logistics
Make arrangements to have a laptop in the room if
someone will be calling in via video or to have tech
support on hand if you are hosting a multiparty con-
ference call. Turning up for your carefully prepared
meeting and then having to scramble for the fi rst ten
minutes to get someone in the room to help you with
the technology will mean you won’t get to all of the
items on your carefully planned agenda—and you’ll
also frustrate your waiting attendees. It’s not a great
way to start.
To avoid last-minute problems and embarrass-
ments, be sure to confi rm and check the space, and
test any needed equipment ahead of time.
Distribute reading materials
If successful participation in your meeting relies ...