Google Apps Hacks

8 GOOGLE APPS HACKS

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Instead of granting some people permission to modify your document, you can also publish a

document for the whole world to see by clicking Share→Publish as web page→Publish document.

You will then be provided with a URL like the following:

http://docs.google.com/Doc?id=dfp37tn_2g8xrtz

Depending on what you choose, this web page will now either host a static version of the document

from the time you published it, or it will be up-to-date to reect your latest changes (see the

“Automatically re-publish . . .” checkbox in the “Share” settings). Readers don’t need a Google

account to view this plain web page.

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Spreadsheet sharing is even more powerful than sharing a document, because not only will others

be able to edit the data with you simultaneously, there’s also a chat box attached to the right side

of the spreadsheet. To share the document, you rst invite collaborators from your contacts via

the Share button; after they’ve clicked on the link in the invitation email that they received, you can

switch to the Discuss tab on top to chat with them, as shown in Figure 1-10.

Also, the cell your collaborator is working on at the moment is highlighted in a different color. It’s

almost as if your spreadsheet turned into a wiki—though even wikis (like the online encyclopedia

Wikipedia.org) usually don’t show this much ...