The Project Management Tool Kit: 100 Tips and Techniques for Getting the Job Done Right

Agenda

Create a draft agenda by listing the topics that support the objective. Allow time for starting the meeting, and for reviewing, if necessary, any open issues from previous meetings. Sequence the meeting topics, scheduling the highest priority items first. Allow time at the end to close the meeting. For each topic, define the issue, the outcome you expect, the process, and any special roles for participants. On the agenda, list the meeting day, date, starting and ending times, and location.

Whenever possible, send the agenda out before the meeting and ask what the attendees would like to accomplish in the meeting. If the meeting requires advance preparation, discuss the requirements with the participants involved, obtain their commitment, ...