The Project Management Tool Kit: 100 Tips and Techniques for Getting the Job Done Right

Write an RFP

Collect all the information that potential suppliers will need into a comprehensive request for proposal (RFP). Some other names for a solicitation document include “invitation to bid” or “request for quotation.” Whatever it is called, the document includes:

• The due date for proposal submission and your schedule for a decision

• A SOW consistent with your scope planning and project timing

• All of the required information expected in a complete proposal

• Contact information for any questions or related communication (generally the contact will be you, or someone on your team)

• Presentations, bidder conferences, or other meetings (if any)

In preparing an RFP, take full advantage of any guidelines, procedures, forms, or other available reference ...