Collect all the information that potential suppliers will need into a comprehensive request for proposal (RFP). Some other names for a solicitation document include “invitation to bid” or “request for quotation.” Whatever it is called, the document includes:
The due date for proposal submission and your schedule for a decision
A SOW consistent with your scope planning and project timing
All of the required information expected in a complete proposal
Contact information for any questions or related communication (generally the contact will be you, or someone on your team)
Presentations, bidder conferences, or other meetings (if any)
In preparing an RFP, take full advantage of any guidelines, procedures, forms, or other available reference ...