Preparation for effective meetings also includes planning the logistics. Ensure that the room is reserved. Verify that the room is large enough and properly equipped. Set up the room in advance, rearranging it if necessary. Plan to bring pens, paper, tape, and any other supplies you may need. Arrange for refreshments if appropriate.
Before the meeting begins, arrange the room so that all participants can see the faces of others, as well as any screens or other presentation aids to be used.
If remote participants will be included, arrange for any equipment necessary for virtual team telecommunication.